Clinical site integration without another portal
Hospitals already have schedulers and staffing tools. HealthTasks syncs who is coming, clearance readiness, and unit capacity into that stack so clinical partners do not need another portal.
Placements are still the bottleneck in clinical education. In Cisive’s 2026 campus-to-clinic survey, about 30% of admins say placements are their number one inefficiency. More than 90% struggle to secure enough slots. Nearly 60% want easier connections between school and hospital systems. When clearance and documents lag, delays cascade into orientation, badge day, and mid-rotation changes.
The handoff most programs still live with looks like this:
- School asks for slots or capacity
- Site confirms unit and day census
- School assigns students
- Site checks who is coming and whether they are cleared
- Onboarding, badge, and orientation
- Mid-rotation changes: drops, capacity cuts, sick calls
Too often that loop runs on email, shared portals, and spreadsheets. Each step creates another place for the roster to drift.
The wrong default
The industry default is to pull everyone into one more portal. Hospital educators and unit leads already work in the schedulers, staffing tools, and credentialing systems they trust. Asking them to live somewhere else for student placements means more logins, more re-keying, and overnight file drops that never quite match what changed that morning.
Programs should not have to choose between a strong clinical education platform and the systems their clinical partners already use.
A better model: sync, don’t trap
HealthTasks is the school’s home for clinical education: schedules, assignments, clearance, and evaluations. Clinical partners do not need a second home for the same data. They need the right information in the tools they already run, limited to the sites they work with.
That is what partner access for clinical sites is for. Each hospital connection is limited to the locations you choose. Partners can:
- See who is coming, when, and on which unit
- Confirm whether each student is cleared for clinical work, and how many items are still blocking, without receiving document files
- See how many students are already assigned to a unit, and whether it is over capacity
- Update unit capacity from their own scheduler when floors open, close, or change census
- Review deidentified evaluation summaries for Magnet and quality improvement work
The school keeps assignment and program operations in HealthTasks. The site keeps Kronos, Epic, Workday, or whatever staffing tools it already uses. HealthTasks keeps the shared picture current: who is placed, who is ready, and how much capacity each unit has.
Clinical site partnership in three steps
For a hospital partner, the story is short.
Who is scheduled, and are they cleared? Partners pull the placement list for their sites, including only what changed since the last sync when they need it. Clearance comes back as ready or not, plus a count of blocking items. Status only. No document downloads.
How many students can this unit take? Partners can read current load and over-capacity flags when planning, then send capacity updates from the systems they already use. If a unit drops below the number of students already assigned, HealthTasks flags the overage so the school can adjust the roster.
How is the site doing on evaluations? Optionally, partners can view deidentified site-level evaluation summaries for Magnet and QI. Small samples stay hidden. Individual student detail stays with the school.
Three steps. Incremental sync instead of last night’s full file. No second portal for the floor.
What we keep out on purpose
Clearance is shared as status, not as document downloads. That keeps privacy and liability boundaries clear for both school and site.
Assignment stays with the school. HealthTasks is not trying to become a marketplace where every open slot across a health system is negotiated in product. Coordinators still decide who goes where. Partners get the schedule and readiness information they need to run the floor.
If a clinical partner needs more later, we can expand what they can connect. The core bet does not change: reliable placements, clearance, and capacity that fit the hospital’s own tools, with the right limits on what each partner can see.
Get started
Program administrators can create site-limited partner access in HealthTasks under Settings. For setup details and the current partner API (OpenAPI 1.3.0), see:
Sharing partner access with a clinical site is at your institution’s discretion. You are responsible for how keys are shared and for agreements that govern student information.
